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Prop List Template

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Prop List Template

Use this prop list template to track and organize all the props for your shoot.


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The props department is the heartbeat of your film's set design, and is responsible for tracking props before, during and after the filming process. Because some films can have hundreds or even thousands of props, a prop list template is critical. This helps your team stay organized so that all props are where they need to be in each scene.

Click Use Template to get started with our fully customizable prop list template right now, or keep reading to learn more about managing props throughout a film project.

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Why You Need a Prop List Template

Managing the props is a complex and demanding process on a film set. In any given scene, you may have dozens of various props that are required to tell the story. The props manager or stage manager has a very important job of sourcing and wrangling all of these props for production. Keeping the props table organized is critical to success. Make their life easier with a professional prop list.

1. Preparation Is Key

Before shooting begins, the producer, director and props manager need to scour the shooting script and identify every prop needed for each scene. Throughout this process, you'll begin listing each prop needed, assigning them a prop number, and detailing which scene(s) they'll be featured in. This is the beginning of your journey with the props list.

2. Keep Production Moving Smoothly

The props list coordinates with each day's call sheet and shoot schedule, and becomes a central source of information for the props team. This enables them to pre set the props for each day and ensure they are placed in each scene as called for by the script. Tracking these daily requirements is a key component of the props list. With our template, you can easily track their pre-set assignment.

3. Avoid Losses

A good props list will not only tell you where the props need to be during shooting, but will also track their location after shooting to make sure everything is accounted for. Your props team can use this sheet to sign off on props and ensure all of them make it back to their designated storage space. You can also ensure they are ready for returns to the prop rental house.

When to Use a Prop List

Any time your prop list is longer than two or three items, it's advisable to use a prop list to keep yourself organized. On most shoots, this is the case. Do yourself a favor and utilize a professional prop list to create your list of needed props, track them through production, and manage their returns.

Our List of Props: What's Included

Use this template to track your list of props on set. We've made this template fully customizable so that you can add to it or edit as needed to fit the needs of your specific project. However, some of the key elements in this template include:

  • Prop Item: The name of each specific prop.
  • Prop Number: The number assigned to each prop for quick reference.
  • Scene Number: Where in the script this prop appears.
  • Location: The location the prop will appear in.
  • Notes: Any additional notes for your props manager or director.

By using this template, you can effectively organize the flow of your props through each phase of production.

In addition, Assemble provides you with advanced tools to help you create, collaborate and share your document:

  • Distribute the prop list to your entire team with one click
  • Collaborate with your crew in real time on set

Create your prop list with Assemble

Get started today with our fully customizable prop list by following the steps below.

1. Open the Template

Open this template by clicking Use Template. The template will be created within a new blank project in Assemble.

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2. Edit the Template as Needed

Click anywhere within the text to begin adding to or editing the template.

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3. Share the Document

Click Share and select Share Document to easily distribute the document to your entire team with one click. You can even track who has viewed the document.

Share document

4. Save the Updated Template for Future Projects

Next, click the menu in the top right and select Save as Template to save it into your your personal template library.

Save the template

Producing a Film with Assemble

Assemble enables producers to create a centralized hub to manage their entire project from start to finish - including documents, calendars, task management and asset management.

By using this prop list template, you'll get access to all of Assemble's powerful features. Assemble helps you keep production moving quickly and efficiently with our advanced collaboration tools built for producers.

Get started for free by clicking 'Use Template' to begin exploring all of Assemble's features today.


Prop List Template

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