Running a casting session is a fast moving and sometimes chaotic process. It's important to capture the key details of every actor you meet with in an audition form template.
Prior to each audition, you should send out this information request form to let each actor fill you in on all of their key information, such as contact info, willingness to perform certain roles, and scheduling conflicts.
Once the audition sheet is handed off to the producer and director, you can use it to record your audition notes, enabling you to keep all the information you need for each actor all in one place.
Click Use Template to get started with our template now, or keep reading to learn more about how to manage an efficient casting process.
Why You Need an Audition Form for Acting
While it's typically expected that an actor will bring a headshot and resume with their contact info to a casting session, this isn't always the case. More importantly, you want to ensure that the key information you need to make a casting decision is captured efficiently so that you're not missing any important details when finalizing the cast for your film.
Here's three reasons why you should always use an audition application form before each audition.
1. Standardize Your Information
Just like job application forms or an event registration form, it's important to capture key details of everyone who comes to audition for your film. While actor headshots and resume can provide important information such as contact and role history, it may need give you everything you need. You may also have very specific needs, such as availability for filming dates, that is likely not included on their materials. Because of this, it's important to create one audition form that will be filled out by all of your actors.
2. Save Time
Unfortunately, actors spend much of their lives waiting around in audition waiting rooms. Rather than browsing their latest social media, you can use this valuable time to gather all the information you need from them with the audition sheet. And gathering this info via web forms is much more efficient than managing stacks of paper forms. Just send them the audition form and they can access it on their mobile device with no login required.
3. Look Professional
This is the first interaction this actor will likely have with your production. Stand out by having a professional, branded film audition form so that you can let them know they are dealing with industry professionals. Using our template, you can add a cover image for your project or film to every audition form.
How to Use an Audition Form Template
Any time you are holding auditions, you should be gathering information for each role with an audition form template. Even if you are only auditioning one actor, you will save yourself time by requiring them to enter all of the information that you need prior to entering the audition room. Additionally, online forms can enable the actor to do this quickly on their mobile device without having to ask for a spare pen.
You can also outline important legal requirements using consent forms to acknowledge role requirements and details.
Our Audition Sheet: What's Included
We've created a professional yet simple audition sheet that you can distribute to actors prior to meeting them in person.
Our template is fully customizable, so you can add or change any elements to match the needs of your production. Some of the key elements included in our template are:
- Name and Contact Info
- Physical Specifications (hair color, eye color, etc.)
- Preferred Roles and Willingness to Accept Other Roles
- Conflicts with Rehearsals or Filming Dates
- Director's Notes and Callback Decision
You may be tempted to use a hard copy audition form for acting PDF, but by distributing your audition sign up sheet via Assemble you can enable your actors to fill out the information directly on their phone, all while giving your production an elevated sense of professionalism.
In addition, Assemble's form builder provides you with advanced tools to help you easily create, collaborate and share your form:
- Drag and drop images in to add branded document covers for your film or project
- Customize the template with any additional questions you need
- Share form as a review link so others can fill it out - no login required
Create Your Audition Form with Assemble
Get started with our audition form and quickly distribute it to your actors so that you can streamline your audition process.
1. Open the Template
Open this template by clicking Use Template. The template will be created within a new blank project in Assemble.
2. Edit the Template as Needed
Click anywhere within the text to begin adding to or editing the template.
3. Share the Document
Click Share and select Share Document to easily distribute the document to your entire team with one click. You can even track who has viewed the document.
4. Save the Updated Template for Future Projects
Next, click the menu in the top right and select Save as Template to save it into your your personal template library.
Producing a Film with Assemble
Assemble enables producers to create a centralized hub to manage their entire project from start to finish - including documents, calendars, task management and asset management with our file upload and review features.
By using this audition form template, you'll get access to all of Assemble's powerful features. Assemble helps you keep production moving quickly and efficiently with our advanced collaboration tools built for producers.
Get started for free by clicking Use Template to begin exploring all of Assemble's features today.
